General Terms & Conditions

25th International Eyes & Ears Awards 2023

All persons or companies with contributions in which they were involved by copyright are eligible to participate. The submitter warrants that the rights of third parties do not prevent Eyes & Ears of Europe from using the entries as intended.

At the International Eyes & Ears Awards 2023 only entries that have been broadcast for the first time on a TV channel, on a VOD platform, in cinemas, on the Internet or as part of an event, or have been made available to the public in any other way in the period from 1 July 2022 to 30 June 2023 can be submitted. For campaigns with several spots or elements, at least one of the spots or elements must have been broadcast or gone online for the first time during the specified period or must have been made publicly accessible in some other way. The same campaign may not be submitted in successive years.

SUBMISSIONS PORTAL

You can submit your entries via the Internet portal https://eeofe-awards.org by 1 July 2023 at the latest. Please register via the registration form on the Internet portal to submit your entries for the Eyes & Ears Awards 2023. You will be notified of the successful activation by eMail.

Please note:

• Submissions not produced in German or English must be subtitled in one of these two languages.
• Please provide the jurors with relevant information on the key points 'innovation, creation, effectiveness, context of origin or use' (Fill in online text field or upload a PDF).
• All submissions must comply with the broadcast-standard volume level R128.
• If you want to submit your entry to multiple categories, you must create a separate submission for each category and upload a separate video clip.
• Only what can be seen and heard in the video clip counts: All elements of your entry, e.g. print and poster motifs, give-aways and other merchandising items, radio commercials or the Internet presence – for example in the case of an integrated campaign – must be visible or heard in the submitted video clip.
• Black screens between different elements should be max. 2 seconds long.
• Please do NOT include any screens with information about the title of the submission and the category or similar.
• Digital categories: Please note that URLs, social media, mobile applications etc. must be permanently available in Germany and Switzerland until the end of 2023 for review and evaluation. Please set up appropriate guest log-ins for protected areas and make them available with your submission.

FEES, FREE ENTRIES & REFUNDS

Depending on your membership with Eyes & Ears of Europe, you may have free entries:

* except for Memberships for Pensioners, Job Seekers, Students/Trainees, as well as Honorary Members

PAYMENT

The invoice is issued to either the submitter or the submitting company. The billing address must be complete and correct at the time of registration.

The fees must be paid by bank transfer within 14 days of receiving the invoice. Payment by credit card or cheque is not possible. Without proof of payment, entries will not be admitted to the International Eyes & Ears Awards.

Account details:
Payee: Eyes & Ears of Europe e. V.
Bank: Sparkasse KölnBonn
IBAN: DE10 3705 0198 1013 0826 88
BIC (SWIFT): COLSDE33XXX

CONDITIONS

Only works that meet the conditions for participation will be entered for the International Eyes & Ears Awards and the evaluation. Eyes & Ears of Europe e.V. reserves the right to exclude entries from the competition if they do not meet the conditions of participation or if the association is convinced that they could result in damage to the association. For submitted entries which are not awarded a prize, which are withdrawn by the entrant after the closing date or which are not admitted to the International Eyes & Ears Awards, in particular because they do not meet the conditions of entry, the contributions will not be refunded. All submissions will be reviewed prior to the jury meeting to ensure compliance with the terms and conditions. If necessary, insufficient or missing information will be subsequently requested from the submitter. Eyes & Ears of Europe e.V. reserves the right, after consultation with the entrant, to change categories and edit credits. If the submitter rejects a category change, Eyes & Ears of Europe reserves the right to disqualify this entry without reimbursement. If submissions are not subtitled in English, Eyes & Ears of Europe reserves the right to do so subsequently. Eyes & Ears of Europe also reserves the right not to award any prize in this category if the number of entries is low (less than 5) or to withdraw the entire category from the competition. In this case, the entrant may be granted a free entry for the following year.

OBLIGATIONS & LIABILITY OF THE SUBMITTER

The submitter assures the accuracy of the information provided. The submitter confirms that he has read and accepts the conditions of participation. By submitting one or more works, each entrant submits to the conditions of participation and the evaluation procedure. Legal recourse is excluded.

OBLIGATIONS & LIABILITY OF EYES & EARS OF EUROPE

Claims for damages due to breach of duty and unlawful acts, claims for reimbursement of futile expenses as well as compensation for unforeseeable damages and consequential damages caused by a defect are excluded towards Eyes & Ears of Europe e.V. as well as towards its vicarious agents and vicarious agents. This does not apply if the damage was caused intentionally or through gross negligence. Furthermore, the limitation shall not apply in the event of a breach of material contractual obligations, i.e. such contractual obligations the performance of which is essential for the proper performance of the contract and on whose compliance the submitter may regularly rely and whose breach, on the other hand, jeopardises the achievement of the purpose of the contract. Due to errors through no fault of Eyes & Ears of Europe e.V. and printing or transmission errors which entitle Eyes & Ears of Europe e.V. to appeal, the submitter cannot claim damages as a consequence of the appeal.

If a first prize (Gold) is won, a trophy will be presented to the prize collector indicated by the submitter during the Awards Show or it will be sent to the entrant via mail. In addition, the winners of the 1^st (Gold), 2nd (Silver) and 3rd (Bronze) prizes will be sent a certificate by post after the Awards Show. For this purpose, the information provided by the entrant on the creative team will be standardised and adopted in advance. All participants can purchase further trophies and certificates for a fee.

RIGHTS OF USE & RELEASE FROM LIABILITY

The submitter hereby grants Eyes & Ears of Europe e.V. the right to show the submitted contribution(s) without limitations in terms of time, space and media within the framework of Eyes & Ears events and their marketing, to use for Eyes & Ears documentations and/or publications and to store and/or file them at Eyes & Ears of Europe e.V. for archiving purposes, without remuneration, material and/or license costs and/or fees arising for Eyes & Ears of Europe e.V. in this respect.

Eyes & Ears of Europe e.V.
Mozartstr: 3-5, D-50674 Cologne
Phone: +49 (0)221 6060 5710
eMail: awards@eeofe.org
AG Köln, VR 12443
Tax ID: DE210876088